8 best Notion project management templates [2026]

The best Notion project management templates in 2026 are Projects & Tasks for a general-purpose starter, Ultimate Tasks for a full individual system, and Gantt Chart for visual timeline planning. All three are free. Below you will find eight templates that cover Kanban boards, Agile sprints, Gantt charts, product roadmaps, freelancer workflows, and advanced multi-project suites, so you can pick the one that matches your team size and methodology without building from scratch.

Notion's database engine handles task tracking, views, filters, and relations well enough to replace dedicated tools like Asana, Jira, or ClickUp for many teams. The trade-off is setup time. A good template removes that barrier entirely.

At a glance

How to choose the right Notion project management template

The right template depends on three factors: team size, methodology, and the views you rely on most.

• Solo or small team, simple tasks: Start with Projects & Tasks or Ultimate Tasks. Both use a database-first approach with filtered views (Today, This Week, By Project) that keep daily work visible without overhead.
• Kanban or Scrum workflows: If your team moves cards across columns (To Do → In Progress → Done), pick the Kanban board. If you run sprints with backlogs and retrospectives, the Agile project management template fits better.
• Timeline and dependencies: When deadlines and sequencing matter more than status columns, use the Gantt chart template. Its timeline view shows overlapping tasks and dependencies at a glance, making it a lightweight alternative to tools like Microsoft Project.
• Freelancers juggling clients: The Freelancer Project Management template tracks deliverables, deadlines, and payments per client in one place.
• Large teams with complex processes: Project Management Suite bundles dashboards, KPI trackers, timesheets, and meeting notes into a single system. It costs $29 but replaces multiple standalone tools.

1. Projects & Tasks: best for getting started

Notion's own starter template for project management. It ships with two linked databases, Projects and Tasks, connected through relations so that every task rolls up to a parent project automatically.

Out of the box you get table, board, and timeline views, plus properties for assignees, due dates, priorities, tags, and status. A built-in summary section tracks weekly team throughput and workload per person.

Why choose Projects & Tasks? It is maintained by Notion's team, so it stays compatible with platform updates. If you have never used Notion for project tracking before, this is the safest starting point: functional within minutes, customizable as your needs grow.

Key features:

• Linked Projects and Tasks databases with automatic rollups
• Multiple views: table, board, timeline, and calendar
• Workload summary showing tasks per assignee
• Works with Notion AI for status updates and task suggestions

2. Ultimate Tasks: best for individual productivity

Built by Thomas Frank, one of the most recognized Notion creators with millions of YouTube subscribers covering productivity systems. Ultimate Tasks combines a master task database with smart filtered views: Inbox, Today, Tomorrow, and Next 7 Days.

The template replaces standalone to-do list apps by connecting tasks to a Projects database through relations. You can switch between a flat daily list and a project-grouped board without duplicating entries.

Why choose Ultimate Tasks? It is the closest Notion gets to replicating a dedicated app like Todoist inside a single workspace. The filtered views mean you see only what matters right now, while the full database keeps everything organized behind the scenes.

Key features:

• Smart filtered views: Inbox, Today, Tomorrow, Next 7 Days
• Linked Projects database with board and table views
• Sub-tasks, recurring tasks, and priority levels
• "Cold tasks" feature to hide idle items and reduce visual clutter

3. Kanban board (w/ Notion AI): best for visual workflows

If your team thinks in columns (To Do, In Progress, Done), this template delivers a clean Kanban board out of the box. The approach mirrors tools like Trello: drag task cards between status columns as work progresses, and add as many intermediate steps (Review, QA, Blocked) as your workflow needs.

The Kanban board is one of the most-used templates on the Notion platform. The AI integration helps generate task summaries and suggest next steps based on card descriptions.

Why choose Kanban board? It works immediately with zero configuration. If you already use a Kanban system in Trello or Asana and want to consolidate into Notion, this template matches the mental model you are used to.

Key features:

• Drag-and-drop board view with customizable status columns
• Notion AI integration for task summaries and suggestions
• Easy to extend with additional properties (assignees, dates, labels)
• Works well for both solo workflows and small teams

4. Agile project management: best for Scrum teams

This template structures work into sprint cycles with a backlog, active sprint board, and done archive. It is the closest Notion gets to a lightweight Jira replacement without external plugins.

The sprint timeline view shows iteration sequencing across weeks, helping you plan capacity and spot bottlenecks before they hit. Tasks flow from the backlog into the active sprint, then move through status columns (To Do, In Progress, Review, Done) as the team works through them.

Why choose Agile project management? Dedicated Agile tools like Jira charge per seat and add complexity many teams do not need. This template gives you sprint planning, backlogs, and iteration tracking inside the Notion workspace you already use, at no extra cost.

Key features:

• Sprint board with backlog management and iteration planning
• Timeline view for sprint sequencing and capacity planning
• Full sprint lifecycle: backlog → active → done
• Works with Notion AI for auto-drafting sprint items and summaries

5. Gantt chart (w/ Notion AI): best for timeline planning

This template answers one of the most common questions about Notion: does it support Gantt charts? Yes. The timeline view displays tasks as horizontal bars across a calendar, with start dates, end dates, and dependency links.

The template ships with multiple linked views: a main timeline, a priority board, and a Kanban status board. You can toggle between them to see the same project through different lenses without duplicating data.

Why choose Gantt chart? When deadlines and task sequencing matter more than status columns, a timeline view gives you the visibility that a Kanban board cannot. Consultants, agencies, and team leads presenting schedules to stakeholders will find this format more useful than a flat task list.

Key features:

• Visual timeline showing all tasks with start and end dates
• Dependency mapping between sequential tasks
• Multiple linked views: timeline, priority board, Kanban
• Notion AI integration for status summaries and task suggestions

6. Product roadmap: best for product launches

Another free official template, Product Roadmap connects two databases (Projects and Tasks) with a focus on launch phases rather than day-to-day task management. It includes a timeline view for sequencing releases, a board view for status tracking, a marketing launch calendar, an enterprise roadmap, and a Kanban board.

The structure works well when you need to communicate progress to stakeholders who care about milestones and phases, not individual task status. Each project rolls up its task completion percentage, so you can see at a glance how close a launch is to shipping.

Why choose Product roadmap? It is built for the planning layer above daily tasks: the "what ships when and why" view that product managers, founders, and team leads need. If your challenge is coordinating multiple launches or feature releases rather than tracking individual assignments, start here.

Key features:

• Linked Projects and Tasks databases focused on launch phases
• Timeline, board, and Kanban views
• Marketing launch calendar for coordinating announcements
• Enterprise roadmap view for high-level planning

7. Freelancer Project Management: best for solo client work

This template is built for people juggling multiple client projects at once. It tracks deliverables, deadlines, and payments per project, three things that freelancers typically split across separate tools.

The structure is intentionally simple: a project info table linked to task checklists, with a financial overview section for tracking income. No sprint planning, no complex views. Just a clean system that matches how independent workers actually organize their day.

Why choose Freelancer Project Management? Most project management templates assume you are part of a team. This one is designed around the freelancer's reality: multiple clients, overlapping deadlines, and the need to track both delivery and payment in one place.

Key features:

• Project table with client name, timeline, and status per project
• Task checklists linked to each project for deliverable tracking
• Financial overview section for income tracking per project
• Simple, lightweight structure built for solo operators

8. Project Management Suite: best for advanced teams

The only paid template on this list, and the most comprehensive. Project Management Suite bundles dashboards, task management, meeting notes, project charters, KPI trackers, and timesheets into a single Notion system at $29. It covers what many teams would otherwise spread across three or four separate tools.

The template is designed by a certified project management professional, which shows in the structure: it follows established frameworks (RACI matrices, OKR tracking, risk registers) rather than improvising its own approach. At $29, it costs less than a single month of most dedicated project management software.

Why choose Project Management Suite? If you need more than task tracking (resource allocation, time tracking, stakeholder reporting, and meeting notes), this template delivers them inside Notion. The upfront cost replaces ongoing subscriptions to tools like Monday.com or Wrike.

Key features:

• Portfolio dashboard with project health and progress metrics
• KPI tracker, timesheet, and resource allocation views
• Meeting notes and project charter templates
• Risk register and RACI matrix for formal project governance

Keep project tasks in sync across apps

A Notion project management template gives you a solid home base. But if your team uses Google Calendar for meetings and Todoist for personal tasks, deadlines end up scattered across apps. Updating them manually wastes time and introduces errors.

2sync connects your Notion project database to Google Calendar, Todoist, and Outlook with two-way sync. When a task due date changes in Notion, it updates in your calendar automatically, and the other way around. Field mapping lets you control exactly which properties sync: title, dates, status, priority, or any custom field.

FAQ